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Frequently Asked Questions

We’re here to help!

Have a question you don’t see answered?
Feel free to reach out by email here with any additional questions.

Where will the MusicalWriters Festival be held?

The Embassy Suites by Hilton Fort Worth Downtown will be the home base and venue of our Festival.  Stay in the middle of everything that’s happening and reserve your room at the event hotel. MusicalWriters Festival Registrants receive a preferred room rate of $189 plus tax that includes:

  • Free made-to-order breakfast
  • Complimentary evening reception beverage
  • Free WiFi

You may reserve your room by clicking here or by calling the hotel directly at 817-332-6900.


Where should I stay in Fort Worth?

At the Embassy Suites by Hilton of course!

In addition to the unmatched convenient access to all the events of the MusicalWriters Festival, the Embassy Suites by Hilton is within a five minute walk of Sundance Square Plaza, Bass Hall, and Fort Worth Convention Center.

(Here’s a little map we put together for parking, as well as a list of restaurant recommendations.)

Explore the neighborhood with the free downtown trolley, which stops outside the hotel. When staying at the Embassy Suites, hotel guests also receive access to an indoor pool, fitness center, daily made-to-order breakfast, free WiFi and evening reception beverage.

The heart of downtown is Sundance Square, a 35-square-block shopping and entertainment district where charming, beautifully restored buildings stand alongside glittering skyscrapers. Here, you’ll find locals, downtown residents and visitors among a multitude of restaurantsshopsgalleries and performance venues.

What is the Festival schedule?

Here’s a loose schedule to help you make travel plans:

Friday, July 14: Hotel check-in at 4:00 PM, registration opens at 5:00 PM, grab some dinner and be back for the New Works Cabaret at 7:00 PM. Stay up late with us for the Open Mic Night!

Saturday, July 15: Take advantage of valuable networking time over breakfast (included) at the hotel—then we’re off! A jam-packed day of events including keynote presentation from Joey Contreras, breakout sessions, and exclusive performances of the best new work from our amazing writers and attendees.

Sunday, July 16: Enjoy breakfast and coffee with new friends, colleagues and collaborators. No official Festival activities, but we’re hosting a few Table Reads. If you have a late flight out, you are welcome to stick around and be our table read audience!

Never been to Dallas/Fort Worth? Plenty of sightseeing opportunities – come in on Thursday or stay until Monday to make the most of your travel! Need recommendations? Visit for top travel picks.

For dinner recommendations, see below!


Any recs for great places to eat?

Dinner is on your own both Friday night before the New Works Cabaret and Saturday night between the afternoon Pitch Night and New Musicals Spotlight. Here is a list of restaurants within walking distance of the hotel:


  • Reata – Steakhouse, Southwestern Food – “Never had a bad meal here. Delicious.”
  • Istanbul Grill and Bar – Turkish Inspired Food, Vegetarian Friendly – “Turkish inspired food with an American twist. So sooo good.”

Casual Dining

Upscale Dining

Here’s a map and printable list if you’d like to have it handy!


I'm not familiar with DFW. Can you help me with best travel plans?


The closest airport to our venue DFW International Airport, which is home to American Airlines. You can get there from just about anywhere! It’s around 25 minutes from downtown Fort Worth, so plan to snag an Uber or similar rideshare to get from the airport to the hotel.

Downtown Fort Worth is a bustling, beautiful area with fun nightlife, good eats, and is one of the most walkable urban areas you’ll find anywhere – the perfect place to soak up the excitement and friendly ambiance of Fort Worth. A rental car isn’t needed unless you plan to explore elsewhere. 


How do I sign up for the Evening Cabaret and Song Feedback Sessions?

Soon after registration, we’ll be sending all the details on how to submit your songs to be included in our performance opportunities. In the meantime, be sure you have a Piano/Vocal Score that’s ready to go, as that is required to submit.

Can I only submit one song for cabaret/workshop consideration?

You can submit multiple – but make sure we know which one is your first choice. We’ll reach out if we have questions or thoughts about the selections.

I have lead sheets and recorded demos, but the piano/vocal sheet music is in process. Is it OK to submit what I have, then provide the sheet music when ready?

You can submit what you have, but piano/vocal is definitely preferred because it allows us to really get a feel for what the final product will be at the cabaret.

What is the deadline to submit songs?

We will be crafting all of the line ups (Friday night cabaret, Open Mic nights, Feedback workshops) through June 30. 

When will the songs selections be announced?

July 1!

What is your cancellation policy?

If your cancellation request is received on or before June 1, 2023, your festival admission is refundable but subject to a $25 service fee. Due to financial obligations incurred by LLC, if your cancellation request is received between June 2 & July 1, 2023, you will receive a 50% refund. No refunds or credits will be issued on cancellation requests received after July 1, 2023. Please submit your cancellation request to

Why Join Us

New Ideas

Bring your notepad—you’re gonna want to write this stuff down!

Creative Speakers

Our speakers have been where you are. They will inspire you to keep going!


The new person you meet might change your life. Show up for that!

Partners & Sponsors

Interested in being a sponsor of our Festival?
Contact Holly Reed at

Broadway Dallas